Careers

Current Job Openings

Executive and Development Assistant

Date: August 3,2017
Location: New York, NY
Type: Part-time
Application Due: Open Until Filled
FLSA Status: Non-exempt

SUMMARY

The Executive and Development Assistant (EDA) for the American Jewish Historical Society (AJHS) will be an enthusiastic self-starter who can handle a wide range of administrative and executive support related tasks. They will provide direct support to both the Executive Director and Director of Development and will also serve as a true team player in a dynamic office. The EDA should be able to manage multiple assignments, prioritize, and have the ability to jump in and solve issues as needed. This position offers excellent work experience and skill building opportunities.

The primary hours of work will be Monday thru Thursday, 9:00 am - 5:00 pm, though some weekday evenings may be required. This is an hourly paid position (plus overtime), and compensation will be commensurate with experience. While the position will start as part-time – with limited benefits including vacation accrual – it has the possibility of becoming full-time with full benefits.

MAIN RESPONSIBILITIES (APPROXIMATELY 80%)

  • Serve as Executive Assistant to the Executive Director and provide support to the Development Director.
  • Manage Executive Director’s calendar. Schedule all appointments, travel, public programming, and other meetings with detail.
  • Process all donations, prepare gift acknowledgment letters, and update database records as needed.
  • Collaborate with Finance Office to ensure consistency and accuracy between department databases.
  • Work with Staff Accountant in processing all invoices and credit card reconciliations.
  • Oversee all contracts and pay schedules to ensure bills are paid on time. Includes incoming expected payments and outgoing monthly payments.
  • Answer and redirect incoming phone, mail, and email inquiries.
  • Prepare outgoing mail – including general correspondence and package shipments.
  • Coordinate with vendors to ensure that office and kitchen supplies are stocked and well organized.
  • Maintain accurate electronic and hard copy versions of contact lists for organization’s Board of Trustees and Academic Council.
  • Handle logistics of quarterly Board of Trustees meeting – including meeting packet, correspondence, minutes, and set-up.

ADDITIONAL RESPONSIBILITIES (APPROXIMATELY 20%)

  • Submit facilities requests for maintenance issues, room reservations, technical assistance, copier repair, etc.
  • Assist with special events and public program planning.
  • Other tasks as assigned.

QUALIFICATIONS

Bachelor’s degree or three years of administrative experience. Experience in or desire to work for a not-for-profit organization is preferred.

SKILLS AND ABILITIES

High level of attention to detail and strong commitment to accuracy. Proven ability to learn new software programs. Excellent written and verbal communication skills. Proficiency in MS Word, Excel, PowerPoint and Outlook. Experience in social media and/or graphic design appreciated. Knowledge of Raiser’s Edge a big plus.

ABOUT THE AMERICAN JEWISH HISTORICAL SOCIETY

Founded in 1892, the American Jewish Historical Society is the oldest ethnic, cultural archive in the United States and provides access to more than 30 million documents and 50,000 books, photographs, art, and artifacts that reflect the history of the Jewish presence in the United States from 1654 to the present. AJHS is one of five partner organizations at the Center for Jewish History in New York City.

TO APPLY

Please send your resume and cover letter (including hourly wage requirement) to jobs@ajhs.org with the subject line “Executive and Development Assistant Application”.