Current Job Openings
Date: February 22, 2017
Department: Library & Archives
Title: Hebrew Immigrant Aid Society (HIAS) Collection – Processing Archivist
Schedule: Full Time through end of project, December 2018
FLSA Status: Non-exempt
Supervisor’s Title: Senior Project Archivist
Salary: TBD depending on experience, with benefits
SUMMARY: Performs arrangement, rehousing and basic preservation of the HIAS Records and encodes finding aid. This is a temporary ( 21 month) position funded by a grant from HIAS, at the American Jewish Historical Society in Manhattan.
ESSENTIAL FUNCTIONS (approx. 80%):
- Processing of institutional papers with 2 other archivists
- All work performed according to MPLP* standards. (required) Processing rate for this project between 4 and 6 bankers boxes per week.
- Arrange records according to series and subseries lists developed by the Senior Archivist in consultation with members of the project team. Establish order of folders as directed. (required)
- Write complete, well-edited historical notes, scope notes and other documentation for series as they are processed. (required)
- Create folder-level contents lists for inclusion in the finding aid. (as needed)
- Prepare records for archival storage by performing preservation procedures as appropriate, such as refoldering and reboxing of the materials into acid-free folders and boxes, and selective fastener removal; mark boxes for later preservation photocopying as needed. (required)
- Identify and separate oversize items, photographs, audio, film and video materials and artifacts within the collections to ensure preservation and proper archival storage. (required)
- Contribute content to collection finding aid, with major responsibility for Encoded Archival Description (EAD). (required)
- Must be able to lift full bankers boxes (up to 40 pounds), and pull them on and off the shelves
- Perform other duties as required. .
ADDITIONAL RESPONSIBILITIES (approx. 20%):
- Work with other members of the project team to coordinate the arrival of unprocessed boxes from off-site storage and the transfer of processed boxes to off-site storage.
- Contribute to refinement of project workflow. (desired )
- Contribute to project blog as well as webpage content on a regular basis. (desired)
- Assist with selecting visual materials from the collection for scanning, for project website AJHS publications, exhibits and special events. (required)
Education and Training: MLS from an accredited school. Experience in processing archival collections required.
Work Experience: Two years’ experience in archival processing and experience encoding finding aids using Oxygen.
Skills and Abilities:
- Familiarity with archival theory and techniques, specifically in using *MPLP - More Product/Less Process (Minimal Processing) - to work with very large collections.
- Proven ability to understand hierarchical relationships between series and subseries within a collection, and to survey numerous boxes to discover the original order, if one exists, of a complete group of boxes. Previous experience working with large collections and/or organizational records. (desired)
- Proficiency in MS Word and Excel (required). Proficiency in Oxygen
- Ability to work both independently and collaboratively.
- Reliability and accuracy in maintaining records.
- Excellent communication skills and good rapport with colleagues.
- Ability to complete tasks in a reasonable amount of time and organize own time.
- Capable of learning new skills.
Physical Demands: Ability to lift 40 pounds.
Special Environmental Factors: Periodic exposure to dusty and moldy materials.
Please send resume and cover letter by March 10, 2017 to:
firstname.lastname@example.org / Subject: HIAS processing archivist position